Introduction
At Mundaring Garden Club Inc. (ABN 59 159 446 635), we’re committed to safeguarding your personal privacy. This policy outlines our obligations regarding the collection, management, use, and disclosure of your personal information. As an incorporated body, we are bound by the Western Australian Associations Incorporation Act 2015 and the Australian Privacy Act 1988. By providing us with your personal information, you consent to its use, storage, and disclosure as described in this policy.
What Information We Collect and How We Use It
We collect, hold, and use your personal information to carry out the club’s functions and activities. This includes:
- Communication: We use your name and contact details to communicate with you about events, including open gardens, meetings, and bus trips. We also send information about special offers from partners like Neutrog and Supreme Plants.
- Club Activities: We may invite you to participate in surveys and competitions held by the club. We may also upload photographs from open gardens, club meetings, and club bus trips to our website.
- Website Functionality: We may collect limited digital data such as cookies, device type, IP address, and location (if not disabled) to improve your experience on our website.
How We Collect and Store Your Information
We collect information directly from you when you communicate with us, including in person, via telephone, email inquiry, or through a contact form on our website.
Your personal information is stored securely either in electronic or hard copy format. We have security measures in place to protect it from misuse, loss, and unauthorized access, modification or disclosure. These measures include restricted use of passwords and adherence to our constitution’s requirements for information storage.
When your information is no longer needed for your membership, we will take responsible steps to destroy it. However, personal information is kept on file for a maximum of 7 years in accordance with the Associations Incorporation Act 2015.
Disclosure of Your Personal Information
We will not disclose your personal information to third parties unless:
- You have given your consent.
- Disclosure is required or authorized by law.
- It is necessary to carry out our club functions or activities.
Access to Your Information and Complaints
You have the right to access and update your personal information. If your personally identifiable information changes or you are no longer a paid member, you can update it by using the contact form on our website’s “Contact Us” page.
If you have any questions, concerns, or wish to make a formal complaint about how we have handled your personal information, please use the contact form on the “Contact Us” page to get in touch with us.
Changes to This Policy
Mundaring Garden Club Inc. may update this policy from time to time. Any changes will be communicated via the club newsletter, and the most current version will always be available on our website.